“Before, we would manually import journal entries via CSV files and allocate those to different entities. Now I just click the buttons and move on."

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After transitioning from Yardi to NetSuite, the team still felt a major operational gap. NetSuite provided the foundation, but it didn’t solve shared transactions natively — leaving Jacob to act as the “connector” between systems, processes, and entities. What Woodie's Wash Shack needed was purpose-built multi-entity accounting software that could automate NetSuite intercompany allocations.

A native NetSuite solution with zero friction

Jacob's discovery of Shared Transactions was serendipitous—he came across it while browsing accounting forums on Reddit, where another NetSuite user praised the solution for its allocation capabilities.

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What stood out to Jacob:

• Native to NetSuite: No clunky integrations or middleware. Shared Transactions operates directly within NetSuite, which was critical for Jacob after implementing a major ERP transition. This native approach kept intercompany allocations inside NetSuite.

• Integrated with Ramp: Woodie's Wash Shack uses Ramp for bill payment, and Netgain's multi-entity accounting software integrates seamlessly with it, enabling real-time allocations.

• Built by people who understand NetSuite: Jacob learned that Netgain's founder and many team members previously worked at NetSuite. "After I found that, it was done. He knows exactly what my issue is. He's probably had to deal with it."

• Exceptional team knowledge: The implementation team understood Jacob's pain points around allocating common fixed expenses to business segments immediately and made the setup process straightforward.

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"Netgain uses weights, so it's very easy to allocate," Jacob explains. "The beauty of Netgain is it's very easy to allocate, and it's native to NetSuite. I love that because a lot of problems companies run into are they have software for one task and software for another task, but none of them are connected. I didn't want to do create a web that I constantly had to manage, it defeats the purpose."

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The implementation was remarkably quick—45 minutes to an hour for the live call, with Jacob using Shared Transactions in the sandbox the same day.

Immediate value with minimal learning curve

Unlike the months-long NetSuite implementation Jacob had just completed, getting Shared Transactions up and running was refreshingly simple.

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The results were immediate:

• 5-6 hours saved per monthly close
  What used to take hours of manual CSV creation and import now takes minutes with a few clicks. The automated approach to NetSuite intercompany allocations eliminated repetitive tasks.

• Real-time allocation capabilities
  Jacob’s goal is to have a continuous close instead of the usual month-end madness. Shared Transactions helps accomplish that goal by allowing Jacob to allocate invoices as they come in through Ramp, enabling continuous "real-time data" instead of batch processing.

• Value realized within 3 days
  After the implementation call, Jacob started using Shared Transactions in production just three days later.

• Minimal training required
  The 45-minute onboarding call was all Jacob needed to feel confident using the platform. "Once they had all the workings done on the backside, it was an hour-long phone call. They already had an idea of what we were doing."

• Improved financial accuracy
  While Jacob's manual process was accurate, the ability to allocate in real time means the books are updated continuously throughout the month, not just at close.

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"Netgain is integrated into Ramp. So as we have bills that are input into Ramp, we can have our invoices immediately allocated instead of doing it just in the month-end close. We have a real day-to-day close happening every single day."

Daily close becoming a reality

For Jacob, one of the most valuable outcomes has been the shift from batch processing to continuous financial management.

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"Because if we get an invoice today that needs to get allocated, I probably wouldn't touch it until the second or third of next month. Now I can just allocate it as I see the invoice come in so it's just instantly dispersed," Jacob explains.

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This shift to real-time allocation means Woodie's Wash Shack has better visibility into their financials throughout the month, not just at period-end. The team can make more informed decisions with up-to-date data, and Jacob can focus on strategic initiatives instead of administrative tasks related to allocating common fixed expenses to business segments.

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"To be quite honest, Netgain was the first NetSuite-native product that I came across. And after going through an accounting implementation, it was the easiest darn thing I've ever done."

A solution that just works

For Jacob, the value of Netgain’s multi-entity accounting software comes down to simplicity and efficiency. In his own words: "If they like efficiency, they should use Netgain."

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The combination of native NetSuite integration, seamless Ramp connectivity, and a team that truly understands the challenges of multi-entity accounting made Shared Transactions the obvious choice. What could have been another complex software implementation turned into a 45-minute call and immediate value.

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As Woodie's Wash Shack continues to grow, Shared Transactions will scale with them—handling more subsidiaries, more allocations, and more complexity without adding hours back to Jacob's workload.

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Sometimes the best solutions are the ones that simply get out of your way and let you do your job better. For Jacob and Woodie's Wash Shack, that's exactly what Netgain delivered.

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"I would tell them that if they like efficiency, they should use Netgain."

Jacob Meinke
Financial Controller

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